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PA/Project Co-ordinator

  • Location


  • Job Function:


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  • Contact:

    Hayley Murfitt

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  • Published:

    about 1 year ago

  • Duration:

    18 months

  • Expiry date:

    10 July 2023

  • Startdate:


  • Consultant:

    Hayley Murfitt

Looking for a varied role which combines project and client relationship support?

This is a great opportunity for a PA/Project Co-ordinator to support a team of consultants with their project and sales activities.

Based in Cambridge, this is an 18-month fixed term contract which can either be full or part-time hours (minimum 4 full days or 5 shorter days per week).

With the majority of your time focused on broad ranging project administration including organising project trips, diary management and arranging follow-up meetings and calls, this is a very varied and exciting role for someone who enjoys prioritising and coordinating tasks and that has strong attention to detail.

Balancing fluctuating needs of the team, who are working on a number of projects simultaneously, your success will be dependent on building relationships internally and externally, generating trust in your reliability to deliver managing multiple tasks, re-prioritising work and often urgent change requests and taking ownership of tasks to completion.

Duties include:

  • Supporting the project team as required, e.g. provide research support, coordinate on and offsite meetings, coordinate interviews.
  • Coordinating international and UK travel for project team members.
  • Assisting PMs with administering the project budget, reporting on expenditures vs. budget and ensuring project expenses are recorded appropriately.
  • Supporting maintenance of the project plan.
  • Assist with active management of key client contacts.
  • Assist with researching prospects/leads/discussion points in support of their business development activities.
  • Set up meetings and calls with external contacts.
  • Work closely to plan, build and book efficient and productive US and European business trips.
  • Provide logistical support with itineraries, assist with obtaining visas/vaccinations as appropriate, and complete all associated paperwork accurately and in good time.
  • Liaise with external contacts visiting the office to provide in-house and local logistical support.
  • Maintain the CRM database with accurate and up-to-date information.
  • Supporting internal meetings and other administrative tasks.

Experience in an EA/PA/Senior Administrative or project support position is essential, preferably in a consulting or client services environment. Experience in building international travel itineraries and associated diary management is required.

You will be organised, able to assess priorities, multi-task and have excellent attention to detail.




Monday-Friday 9am-5pm or part-time hours considered of either 4 full days or 5 shorter days




18-month fixed term contract

EA First Ltd are acting as an Employment Agency for this fixed term contract vacancy.